Getting started

What will I learn?
This module highlights how succession planning can be used to ensure that emerging volunteers are identified, prepared and upskilled to fill key club volunteer roles when they become vacant.

How long will it take?
‍This module will take approximately 15 minutes to complete.

Who should complete this module?
This module is designed for club leaders responsible for recruiting, managing, and future proofing club volunteer structures.

Module 3:

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Section 1

What is succession planning?

Succession planning is a strategic process of identifying, developing, and preparing individuals to take over critical volunteer roles within a club.
This process ensures continuity and stability when there are changes of personnel in specific seasonal volunteer roles.
Succession planning involves identifying key volunteer roles, assessing current talent, developing potential successors, and implementing plans for knowledge transfer, as well as evaluating the effectiveness of the process.
The process also involves identifying how long personnel currently filling key volunteer roles are likely to remain in these roles.

Section 2

Key aspects of succession planning:

Identifying Key Volunteer Roles:

Determine which roles are critical to the club's stability. Utilise the club’s volunteer role audit to identify which seasonal roles need to be filled from season to season

Implementing Succession Plans:

Track the years of service and expected length of tenure of current volunteers utilising a succession planning table. This table should be presented as a standing agenda item at every club committee meeting to ensure any current or future volunteer role gaps are acknowledged and being actively addressed.

Identifying Succession Plans

Review the club volunteer register and identify potential members who have the appropriate skills, interest, and motivation to fill those key positions.

Developing Potential Successors:

Provide opportunities for training, mentoring, and development to prepare individuals for key volunteer roles.

Section 3

Responsibilities of current volunteers

Volunteers that currently hold a key volunteer role have an important role to play in terms of succession planning, this includes:

Clearly identifying how long they will continue to fill the role
Helping the club identify and recruit their successor
Willingness to mentor the identified successor with shadowing
Commit to completing a structured handover of operational knowledge and responsibilities associated with the volunteer role with the successor

Section 4

Make Succession Planning a Standing Agenda Item

For succession planning to be successful, it must become a regular part of club discussions.
To assure regular discussion, succession planning needs to become a standing agenda item at club committee meetings.
Utilising a succession planning template will help visualise and clearly articulate which roles need priority attention.

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Section 5

Succession Planning Table Template

The above example highlights how a succession planning table should be regularly presented at club committee meetings. NOTE: this is not an exhaustive list of the key seasonal volunteer roles that need to be filled at alocal sport club, the number of key volunteer roles will be unique for each club.

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